This is a Privacy Notice intimating to individuals and external organisations whose personal information we have in our possession, the basis on which this personal date is processed.   This data is only processed when we have a legitimate interest in doing so.   If there is no legitimate interest including but not limited to the pastoral activities, charitable purposes and the provision of care or services, employment matters, safeguarding, legal requirements; for the purpose of a contract; or to meet legal obligations then consent will be required.   Your data will only be processed for the said purposes.

The categories for information that we process include:-

Personal information such as named, addresses and National Insurance Numbers

Characteristics information such as gender, age and ethnic group

Contract information such as start date, hours worked, post and roles for employees.

The data will only be transferred internationally after the appropriate Safeguarders have been checked.    Personal data may be shared with categories of third parties with whom it is necessary to share such data so as to further the above purposes and to include statutory bodies such as the Charity Commission, HM Inland Revenue etc.

The personal data will only be retained by us for a period sufficient to fulfil our above obligations, whereupon it will be erased in conformation with Church of Scotland Policy.

You have the right to request access to information about you that we hold and in order to make a request for your personal information please contact David Morrice Ritchie, Data Protection Coordinator, telephone number 07761 753 488.

You have the right to request the data be rectified and erased, or object to its processing (including its automated processing) which request will be granted, except when it is necessary to retain and process data in pursuance of our legitimate obligations under Church of Scotland Policy or as employers aforesaid and you have the right to data portability (your data being transferred to another data controller).   If you have a concern about the way we are collecting or using your personal data, we ask that you raise your concern with us in the first instance.  Alternatively you can contact the Information Commissioners’ Office at